Manage controlled documents — policies, procedures, risk assessments, method statements, COSHH sheets — with version control, review scheduling, approval workflows, and acknowledgement tracking. Everything in one place.
Organise documents by type — policies, procedures, risk assessments, method statements, COSHH sheets. Find what you need instantly with logical structure and search.
Every change creates a new version. Previous versions are preserved and comparable. See exactly what changed between version 1.2 and 1.3.
Documents go through submit → review → approve/reject. Approvers are notified automatically. No more chasing people for sign-off.
Set review dates on every document with automatic alerts when reviews are due. Never miss a document review deadline again.
Require employees to confirm they've read and understood critical documents. Track who has and hasn't acknowledged, with automatic reminders.
Documents with expiry dates — certifications, insurance certificates, equipment test reports — trigger alerts before they expire. Stay compliant automatically.
When you update a critical policy or procedure, you need to know who's read it. Acknowledgement tracking makes that simple.
You publish a new Health & Safety Policy or update an existing procedure. The system marks it as requiring acknowledgement.
All affected employees receive an in-app notification and email alert. The document appears in their "Documents to Acknowledge" list.
Employees open the document, read it, and click "I have read and understood this document." Timestamp and signature captured.
You see a real-time dashboard showing who has and hasn't acknowledged. Automatic reminders sent to those who haven't responded.
Full record maintained of who read what, when. Perfect for demonstrating compliance to auditors and regulators.
Download individual documents or bulk export entire document libraries. Your documents, your data, available whenever you need them for audits, tenders, or regulatory submissions.
Every auditor asks the same questions: "Show me your current Health & Safety Policy. When was it last reviewed? Who approved it? How do you know employees have read it?"
With EHS Genesis, you answer all four questions in 30 seconds. The policy is in the system with version control, review dates are tracked, approval workflow is documented, and acknowledgement records show exactly who's read it. No filing cabinets, no spreadsheets, no scrambling to find paperwork.
Book a demo to see how version control, approval workflows, and acknowledgement tracking work in practice.